Request for Proposal: HVAC & Plumbing
Indefinite Delivery, Indefinite Quantity (IDIQ)
Contract for HVAC & Plumbing Maintenance and Emergency Work Order Services
Issue Date: September 3, 2025
RFP Number: IHA-HVAC-PLUMBING-2025-001
Due Date for Proposals: September 30, 2025, 4:00 PM EST
Introduction and Purpose
The Indianapolis Housing Agency (IHA) is soliciting proposals from qualified and experienced contractors to establish an Indefinite Delivery, Indefinite Quantity (IDIQ) contract for comprehensive Heating, Ventilation, Air Conditioning (HVAC), and Plumbing maintenance services, as well as emergency work order responses. This contract will support the operational needs of various IHA properties located throughout Indianapolis, Indiana.
The primary objective of this RFP is to secure a contractor (or multiple contractors) capable of providing high-quality, reliable, and timely HVAC and Plumbing services to ensure the comfort, safety, and well-being of IHA residents and staff, and to maintain the optimal functioning and longevity of these critical building systems across its portfolio.
Background - Indianapolis Housing Agency (IHA)
The Indianapolis Housing Agency (IHA) is a public agency dedicated to providing safe, decent, and affordable housing opportunities to low-income families, seniors, and individuals in Indianapolis. IHA manages a diverse portfolio of residential properties, including multi-family complexes, senior living facilities, and scattered site homes. These properties are equipped with various types and vintages of HVAC and plumbing systems. Maintaining these systems is critical to the comfort and health of our residents and the structural integrity of our buildings.
Scope of Work
The selected contractor(s) shall provide all labor, supervision, tools, equipment, materials, supplies, transportation, and incidentals necessary to perform HVAC and Plumbing maintenance and emergency repair services as detailed below. All work shall be performed in accordance with industry best practices, manufacturer specifications, local, state, and federal codes, and IHA standards.
Questions and Clarifications
All questions regarding this RFP must be submitted in writing via email to the contact person listed in below
Contact Information by September 19, 2025, 4:00 PM EST. Answers to all questions will be compiled and distributed to all prospective proposers who have registered their interest. No verbal questions will be answered.
Submission Instructions
Proposals must be received by the Indianapolis Housing Agency by September 30, 2025, 4:00 PM EST. Late proposals will not be accepted.
Submission Format
Proposals shall be submitted electronically in PDF format to the email address provided below.
The Technical Proposal (Volume I) and Price Proposal (Volume II) must be submitted as separate PDF files.
- Email Subject Line: "RFP IHA-HVAC-PLUMBING-2025-001 - [Your Company Name]"
- File Naming Convention
- IHA-HVAC-PLUMBING-2025-001_YourCompanyName_TechnicalProposal.pdf
- IHA-HVAC-PLUMBING-2025-001_YourCompanyName_PriceProposal.pdf
Contact Information
For all inquiries and proposal submissions, please contact
Jacquelyne Brown, Procurement Manager
Indianapolis Housing Agency
1919 N. Meridian Street
jbrown@indyhousing.org
Click here for the full RFP or please visit our office.
